Town of Weathersfield, Vermont
Request for Bids
Tarbell Hill Road Culvert Project
[released 11/5/13]
The Town
of Weathersfield will be accepting bids from contractors to replace
three damaged culverts and install one new culvert on Tarbell Hill Road
this construction season. Because the three culverts are damaged and
unable to convey stormwater, it is vital that the culvert work be done
as soon as possible so that the town is prepared for spring high water.
Tarbell
Hill Road was severely damaged in a July 2, 2013 rainstorm. The Town
requested and received a hydraulic study from VTrans to enable it to
properly size new culverts when replacing them.
The three culverts to be replaced and one new culvert to be installed are as follows:
Culvert # existing size proposed size
3 18” CMP 24” x 40’ CMP
4 18” CMP 66” x 51” x 56’ squashed CMP
5 24” CMP 36” x 50’ CMP
B (new location) 36” x 50’ CMP
SITE VISIT: A non-mandatory site visit will be held at 8:00 AM on Wednesday, November 6, 2013,
beginning at the top culvert (Culvert #3) located on Tarbell Hill Road
approximately 0.5 mile west of Vermont Route 106. Attendance at the
site visit is not-mandatory for contractors submitting bids; however,
firms wishing to submit bids are strongly urged to attend.
Contractors shall furnish all supervision, technical personnel, layout,
labor, materials (except for the metal culverts, which will be provided
by the Town without cost to the Chosen Contractor F.O.B. the
Weathersfield Highway Garage on Stoughton Pond Road), tools,
appurtenances, equipment, traffic control, erosion control,
mobilization/demobilization, and services required to perform the work
to replace three damaged culverts and install one new culvert and do
associated roadway, stream bank, and ditch line repairs as shown on 9
PDF plans entitled “Town of Weathersfield, VT, Tarbell Hill Road
Drainage System Repairs,” Project No. 2013-35, by Hammond Engineering,
dated 11/1/13,” one PDF entitled “Engineer’s Work Description,” dated
11/1/13, and one PDF entitled “Headwall and Guardrail Details”
containing 4 pages.
Electronic “PDF” versions of bid documents are available from Weathersfield Town Manager Jim Mullen (townmgr@weathersfield.org) (802-674-2626).
The
Chosen Contractor shall be responsible for verifying and determining all
utilities (above and below ground) within the project limits, and to
take necessary precautions to protect utilities during construction. The
Chosen Contractor shall contact DigSafe.
The
Chosen Contractor shall be solely responsible for repairing or paying to
repair any damage to private or public property sustained during and as
a result of construction activities to original condition.
It
is the Chosen Contractor’s responsibility to comply with all OSHA and
VOSHA requirements, maintain a safe job site, and protect the safety of
the public.
The
Chosen Contractor shall provide Traffic Control acceptable to the Town
Engineer, including any required barricades, signs, and labor. All signs
shall conform to MUTC standards.
All
dimensions and field conditions shall be verified by the Chosen
Contractor prior to commencement of work. Any discrepancies or
Contractor questions shall be brought to the Town Engineer’s attention
before the start of construction.
All work
performed by the Chosen Contractor shall comply with all federal,
state, and local regulations and requirements. The Chosen Contractor
shall review and understand all applicable environmental permits and
ensure that all construction conditions are met. The Chosen Contractor
shall provide erosion control.
The
omission from the plans and/or specifications of express reference to
any labor or materials reasonably to be inferred therefrom and necessary
for the proper execution of the work shall not relieve the Chosen
Contractor from furnishing them of a kind in keeping with the general
intent of the work.
No
responsibility is assumed by the Town Engineer or the Town for omissions
or duplications by the Chosen Contractor or his subcontractors due to
real or alleged error in arrangement of matter in specifications or in
notes on the drawings.
The Town
Engineer shall decide all questions which may arise as to the quality,
quantity, acceptability, fitness and rate of progress of the several
kinds of work and materials to be performed and furnished under the
contract, and shall decide all questions which may arise as to
fulfillment of the contract on the part of the contractor. The Town
Engineer’s determination and decision shall be final and conclusive as
to any and all issues which may arise under the contract.
Work shall be completed on or before December 13, 2013.
Bids shall be submitted on the two-page “Bid Response Form” provided and must be signed by the Contractor or his/her authorized representative.
BID DUE DATE:
Sealed bids (comprised of the two page “Bid Response Form”), clearly
marked “Tarbell Hill Road Culvert Project” on the outside, must be
received no later than noon on Wednesday, November 13, 2013, at the following address: Weathersfield Town Manager’s Office, 5259 Route 5, Post Office Box 550, Ascutney, Vermont 05030.
Bids
shall be opened at that time, and are expected to be awarded by the Town
Manager on or before Friday, November 15, 2013. Unsealed, late,
emailed, or faxed Bids will not be accepted. (Note: Do not submit Bids
to Public Works Supervisor.)
The
contract, if awarded, will be awarded to the least costly, best
qualified and most responsible proposer. In determining the “least
costly, best qualified and most responsible proposer,” in addition to
price, the following may be considered:
1. The substantial performance of the proposer in meeting the
specifications and other terms and conditions of the solicitation;
2. The ability, capacity and skill of the proposer to provide
the services required, and to do so within the time specified;
3. The character, integrity, reputation, experience, financial
resources and performance of the proposer under previous contracts with
the municipality and elsewhere.
The
Chosen Contractor shall supply the Town with a Certificate of Insurance
showing liability coverage no less than $1,000,000. The Chosen
Contractor shall cause the Town to be made an additional insured on the
Chosen Contractor’s liability insurance, on a primary and
non-contributing basis. The Chosen Contractor shall, prior to a Purchase
Order being issued, produce a certificate of insurance demonstrating
same to the Town. The Chosen Contractor shall keep said insurance, and
the Town’s additional insured status, in full force throughout the
course of the project. This Certificate of Insurance does not have to be
provided at the time bids are submitted.
The
Chosen Contractor shall either supply the Town with proof of Workers’
Compensation insurance for all employees engaged in the work or shall
sign a waiver form provided by the Town. This does not have to be
provided at the time bids are submitted.
The
plans are intended for construction by a Contractor with prior
experience replacing highway culverts of similar size and complexity.
The Chosen Contractor may be required to provide references and
demonstrate successful completion of similar work. The Chosen Contractor
may be required to demonstrate that he or she consistently performs
work using the highest quality of workmanship. The Chosen Contractor may
be required to demonstrate that he or she owns or has access to the
equipment required to perform this work.
The Town
reserves the right: (1) to accept or reject any or all Bids in whole or
in part and to accept other than the lowest price proposal; (2) to
amend, modify, or withdraw this Request for Bids; (3) to require
supplemental statements or information from bidders; (4) to extend the
deadline for responses to this Request for Bids; (4) to waive or correct
any irregularities in the Request for Bids and/or in Bids received; (5)
to negotiate separately with one or more competing bidders; and (6) to
award the bid deemed in the best interest of the Town. All bids, upon
submission, become the property of the Town.
Mobilization/demobilization charges shall be included as part of the Lump Sum Bid. Bonding is not required.The Chosen Contractor will be allowed to close the road to traffic during construction of the culverts as specified on the Engineers Work Description. Work shall be scheduled such that the road is closed to traffic for the shortest amount of time practical. The Chosen Contractor is responsible for maintaining access to all driveways during construction.
All
correspondence between the Town and bidders will be by email to those
who have attended the site visit and/or emailed a request for plans to
the Town Manager.
Questions about this Request for Bids should be directed solely to the Town’s Engineer Everett Hammond at hammondeng@gmail.com,
802-376-0042. All contractor questions shall be provided to the Town
Engineer no later than 11:00 AM on Monday, November 11, 2013. The
Engineer’s responses and any Addendum to this Request for Bids will be
provided by email no later than 2:00 PM on Monday, November 11, 2013 to
all contractors who have requested the Request for Bids.
Town of Weathersfield, Vermont
Request for Bids
Tarbell Hill Road Culvert Project
Bid Response Form – Page 1 of 2
[released 11/4/13]
Bidder’s name, mailing address, email address, and phone number:
The Lump Sum for the proposed work is:
Numerical price: $__________
Written price: $_______________________________________________
The Cubic Yard price for ledge removal (if encountered) will be:
Numerical price: $__________
Written price: $_______________________________________________
The Cubic Yard price for boulder removal (if encountered) will be:
Numerical price: $__________
Written price: $_______________________________________________
Bid Response Form – Page 2 of 2
I acknowledge receipt of the following Addendum to the Request for Bids (if any have been issued by the Town Engineer):
Addendum Number(s):
The undersigned,
having familiarized him/her self with the existing conditions of the
proposed site for replacement of three culverts and installation of a
new culvert on Tarbell Hill Road in Weathersfield affecting the work and
conditions as set forth in this Request for Bids, hereby proposes to
furnish all supervision, technical personnel, layout, labor, materials
(except for the metal culverts, which will be provided by the Town
without cost to the Chosen Contractor F.O.B. the Weathersfield Highway
Garage on Stoughton Pond Road), tools, appurtenances, equipment, traffic
control, erosion control, mobilization/demobilization, and services
required to perform the work to replace three damaged culverts and
install one new culvert and do associated roadway, stream bank, and
ditch line repairs for the Lump Sum stated above as a “written price,”
with ledge removal (if ledge is encountered) and boulder removal (if
boulders are encountered) paid by the cubic yard as extra costs as
stated above as “written prices.”
Signature of Bidder: ________________________________ date: ___________
Note: Bidder need only submit this two page “Bid Response Form” as his/her bid.
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