Town of Weathersfield, Vermont
Request for Proposals
to Install Plumbing
in the Perkinsville School house
The Town of Weathersfield requests proposals from plumbers licensed in Vermont to install plumbing within the 1879 Perkinsville School House.
The 1879 Perkinsville School House is located at 1862 Vermont Route 106 in Perkinsville. The building is comprised of two classrooms in the historic brick building with an attached wooden ell. The total square footage of the building is approximately 1,800 square feet.
As part of the Town’s renovations of the School House presently underway, the Town wishes to install an ADA compliant toilet and sink, a kitchen sink supplied by the town, and a slop sink in the ell as shown on the attached drawing. There are no plumbing fixtures proposed in the two classrooms in the brick school house.
The septic pipe to the leach field exits through the dirt floor in the middle of the ell. A new pressure tank and well controls are located in the basement under the south classroom. The plumber will need to install a water heater as part of their proposal. The floor framing and interior walls of the ell have been removed. The plumber will need to work in conjunction with the Town’s contractor to rough in plumbing as the floor and walls are reframed.
Proposals should describe the contractor’s recommended approach and the full cost for the approach as a fixed price. A contractor may present options with fixed prices for each option.
- The contractor is responsible for all work and costs associated with the installation of the plumbing system.
- Bathroom fixtures shall be ADA compliant.
- Proposals shall include literature on all equipment and fixtures being proposed.
- Hot and cold water pipes must drain back to stop and waste valves provided at pressure and hot water tanks.
- Water heater shall be a 20- to 40-gallon well insulated unit situated close to the pressure tank. The hot water tank should be connected to the water system using union fittings. As an Option, the Town requests pricing to substitute a tankless water heater.
- Cross linked polyethylene (PEX) or type L copper is acceptable as long as piping is sized for adequate flow to all sinks and the toilet should more than one fixture be in use simultaneously.
- The Town will insulate the pipes. This does not have to be included in the proposal. As an Option, the Town requests pricing to have the contractor insulate the pipes.
- All traps must be drainable.
- A soil pipe “Y” clean-out shall be provided at the crawl space level.
- So that lofting of the ceiling in the ell may be considered as an option, the vent pipe should be located in the partition between the bathroom and the entry room, and should run as close to the north exterior wall as possible, then passing between the rafters to exit 4 feet up from the outside eave.
- The soapstone counter and sink have been earmarked for the service area. The cabinet base will need to be raised by volunteers to bring it to a height usable by the standard adult at 30”.
Site Visit: A site visit will be conducted at 9:30 AM on Thursday, August 6, 2015. It is strongly recommended, but not mandatory, for contractors wishing to submit a proposal to attend the site visit.
Proposal due date: Sealed proposals, clearly marked “Perkinsville School House Plumbing Proposal” on the outside, must be received no later than noon on Thursday, August 13, 2015, at the following address: Weathersfield Town Manager, 5259 Route 5, PO Box 550, Ascutney, VT 05030. Proposals shall be opened at that time (if awarded) will be awarded by the Town within 30 days.
Unsealed, late, emailed, or faxed proposals will not be accepted. (Note: Do not submit proposals to Highway Garage.)
A contract, if awarded, will be awarded to the least costly, best qualified and most responsible proposer. In determining the “least costly, best qualified and most responsible bidder,” in addition to price, the following may be considered:
1. The substantial performance of the proposer in meeting the specifications and other terms and conditions of the solicitation;
2. The ability, capacity and skill of the bidder to provide the services required, and to do so within the time specified;
3. The character, integrity, reputation, experience, financial resources and performance of the proposer under previous contracts with the municipality and elsewhere.
The chosen Contractor shall supply the Town with a Certificate of Insurance showing liability coverage no less than $1,000,000. This does not have to be provided at the time of bidding.
The chosen Contractor shall either supply the Town with proof of Workers’ Compensation insurance for all employees engaged in work or shall sign a waiver form provided by the Town. This does not have to be provided at the time of submitting a proposal.
The chosen contractor may be required to provide references and demonstrate successful completion of similar work. The chosen contractor may be required to demonstrate that he or she consistently performs work using the highest quality of workmanship. The chosen contractor may be required to demonstrate that he or she owns or has access to the equipment required to perform this work.
The Town reserves the right: (1) to accept or reject any or all proposals in whole or in part and to accept other than the lowest priced proposal; (2) to amend, modify, or withdraw this Request for Proposals; (3) to require supplemental statements or information from proposers; (4) to extend the deadline for responses to this Request for Proposals; (4) to waive or correct any irregularities in this RFP and/or in proposals received; (5) to negotiate separately with competing proposers; and (6) to accept the proposal deemed in the best interest of the Town.
No mobilization charges will be permitted.
Invoicing shall be for no more than 25% in advance with the balance due after the work has been satisfactorily completed as determined by the Town Manager.
Questions about this Request for Proposals should be directed to Weathersfield Town Manager Jim Mullen at 802-674-2626 (cell: 802-230-6262).
Attachment: Plan entitled “Project, School Building, Perkinsville, VT,” by Norman Clark Design, dated 4/24/15.