Town of Weathersfield, Vermont
Request for Proposals
to Install a Heating System
in the Perkinsville School house
[released 7/30/15]
The Town
of Weathersfield requests proposals from HVA contractors to install an
oil-fired hot air heating system in the 1879 Perkinsville School House.
The
1879 Perkinsville School House is located at 1862 Vermont Route 106 in
Perkinsville. The total square footage of the two room brick school
house and wooden ell is approximately 1,800 square feet.
As part
of the Town’s renovations of the School House presently underway, the
old oil-fired furnace has been removed. The two oil tanks in the
basement remain.
Proposals should describe the contractor’s recommended approach and the
full cost for the approach as a fixed price. A contractor may present
options with fixed prices for each option.
General Requirements
- The contractor is responsible for all work and costs associated with the installation of the heating system, including, but not limited to, any required electrical work, permits, inspection, plenums, ductwork, floor grills, thermostats, cold air returns, connections to the existing lined chimney, etc.
- Proposals shall include literature on all equipment being proposed. The literature shall describe the efficiency specifications of the equipment. The Town seeks energy efficient equipment that will qualify for a rebate from Efficiency Vermont. https://www.efficiencyvermont.com/docs/for_my_business/rebate_forms/HVACRebateForm.pdf
- The installation shall be warranted to be free of defects in material and workmanship for a period of 2 years after acceptance by the Town.
- The duct work should be solid, non-insulated ductwork. [It is the intention of the Town to use volunteers to later insulate the ductwork.] Flex duct shall not be used. All ductwork seams and joints shall be sealed with an appropriate sealant.
- All existing floor supply and return air locations shall be at least 8 inches from any existing outside wall to allow for future thickening of the walls for insulation. Gaps resulting in the flooring must be filled flush with the existing floor level, but can be filled with a smooth surface plywood such as A-B or PTS. No liquid fillers or particle board shall be used.
- The furnace emergency shut off switch may need to be located in the exterior basement stair to meet code, but request an in-line switch to be mounted in the electrical utility room if possible. The function of this switch is to allow building users to shut the furnace down from the utility room instead of the exterior stairwell.
Options
Option #1: the Town requests proposals for two zones of heat. The south classroom and ell entry will be on the primary zone.
Option #2: The Town
requests proposals whereby all duct work shall be insulated with an R6
minimum ductwrap with all seams and joints taped in a workman like
manner.
Site Visit: A site visit will be conducted at 9:30 AM on Thursday, August 6, 2015. It is strongly recommended, but not mandatory, for contractors wishing to submit a proposal to attend the site visit.
Proposal due date: Sealed proposals, clearly marked “Perkinsville School House Heating Proposal” on the outside, must be received no later than noon on Thursday, August 13, 2015,
at the following address: Weathersfield Town Manager, 5259 Route 5, PO
Box 550, Ascutney, VT 05030. Proposals shall be opened at that time (if
awarded) will be awarded by the Town within 30 days.
All work must be completed by October 8, 2015.
Unsealed, late, emailed, or faxed proposals will not be accepted. (Note:
Do not submit proposals to Highway Garage.)
A
contract, if awarded, will be awarded to the least costly, best
qualified and most responsible proposer. In determining the “least
costly, best qualified and most responsible bidder,” in addition to
price, the following may be considered:
1. The substantial performance of the proposer in meeting the
specifications and other terms and conditions of the solicitation;
2. The ability, capacity and skill of the bidder to provide the
services required, and to do so within the time specified;
3. The character, integrity, reputation, experience, financial
resources and performance of the proposer under previous contracts with
the municipality and elsewhere.
The
chosen Contractor shall supply the Town with a Certificate of Insurance
showing liability coverage no less than $1,000,000. This does not have
to be provided at the time of bidding.
The
chosen Contractor shall either supply the Town with proof of Workers’
Compensation insurance for all employees engaged in work or shall sign a
waiver form provided by the Town. This does not have to be provided
at the time of submitting a proposal.
The
chosen contractor may be required to provide references and demonstrate
successful completion of similar work. The chosen contractor may be
required to demonstrate that he or she consistently performs work using
the highest quality of workmanship. The chosen contractor may be
required to demonstrate that he or she owns or has access to the
equipment required to perform this work.
The Town
reserves the right: (1) to accept or reject any or all proposals in
whole or in part and to accept other than the lowest priced proposal;
(2) to amend, modify, or withdraw this Request for Proposals; (3) to
require supplemental statements or information from proposers; (4) to
extend the deadline for responses to this Request for Proposals; (4) to
waive or correct any irregularities in this RFP and/or in proposals
received; (5) to negotiate separately with competing proposers; and (6)
to accept the proposal deemed in the best interest of the Town.
No mobilization charges will be permitted.
Invoicing shall be for no more than 25% in advance with the balance due
after the work has been satisfactorily completed as determined by the
Town Manager.
Questions about this Request for Proposals should be directed to
Weathersfield Town Manager Jim Mullen at 802-674-2626 (cell:
802-230-6262).
- end of Request for Proposals -
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