Request for Proposals for a Motor Grader

Town of Weathersfield 5259 Route 5 P.O. Box 550 Ascutney, Vermont 05030 Request for Proposals for a Motor Grader [released 5/6/14]          The Town of Weathersfield, Vermont, (“Town”) is accepting proposals from motor grader dealers (“Proposers”) for a new motor grader meeting the attached Minimum Specifications. Proposals Requested: Proposers are to supply detailed specifications on the grader(s) proposed for sale to the Town, including pricing, options, warranties, trade-in proposals, and delivery date.          At the 2014 Weathersfield Town Meeting, voters approved the following article: Article 11:       Shall the voters of the Town of Weathersfield authorize the Select Board to borrow funds not to exceed $160,000 for a period not to exceed five years for the purpose of purchasing a highway grader? The cost of the grader will not exceed $385,000. The balance of the funds needed to purchase the grader will come from the sale or trade-in of the Town’s existing grader.             The Town anticipates issuing a Purchase Order on or before May 28, 2014. All pricing shall be good though June 4, 2014.             Sealed proposals, clearly marked “Grader Proposal” on the outside, must be received no later than noon on Thursday, May 15, 2014 at the following address: Weathersfield Town Manager’s Office, 5259 Route 5, PO Box 550, Ascutney, Vermont 05030-0550. Proposals shall be opened at that time. No proposals will be considered unless physically received at the Town Manager’s Office on or before the time designated. Proposals received before the time of opening will be kept by the Municipal Manager’s Office securely and unopened. Proposals received after noon on Thursday, May 15, 2014 will be returned unopened. Unsealed, late, emailed, or faxed proposals will not be accepted. (Note: Do not submit proposals to the Public Works Superintendent or the Highway Department.) The Town will not be responsible for proposals which do not physically arrive in the Municipal Manager’s Office by the deadline.             One original plus 2 full copies of all Proposals shall be provided.             The Town will issue a Purchase Order to the chosen motor grader dealer. The Town will follow the requirements of the Town of Weathersfield Purchasing Policy, dated 12/18/2000. A Purchase Order, if awarded, will be awarded to the least costly, best qualified and most responsible proposer. In determining the “least costly, best qualified and most responsible proposer,” in addition to price, the following may be considered: The substantial performance of the      proposer in meeting the specifications and other terms and conditions of      the solicitation; The ability, capacity and skill of      the proposer to provide the services required, and to do so within the      time specified; The character, integrity,      reputation, experience, financial resources and performance of the      proposer under previous contracts with the municipality and elsewhere; and      The ability of the      proposer to provide future maintenance and the proximity      of service to Weathersfield, Vermont.             The Town reserves the right: (1) to accept or reject any or all proposals in whole or in part and to accept other than the lowest price proposal; (2) to amend, modify, or withdraw this Request for Proposals; (3) to require supplemental statements or information from proposers; (4) to extend the deadline for responses to this Request for Proposals; (4) to waive or correct any irregularities in proposals received; (5) to negotiate separately with competing proposers; and (6) to award a contract deemed in the best interest of the Town.             The Town will take delivery of the vehicle only on or after July 1, 2014, when its 2015 Fiscal Year begins. The contents of the proposal from the successful proposer will become the basis for contractual obligations if a contract is entered into. Depending on the proposed pricing, components of the grader may be added or deleted at the discretion of the Town to reach a final price. All proposals shall be based upon the attached Minimum Specifications.             Questions about this Request for Proposals should be directed solely to Weathersfield Public Works Superintended Westley Hazeltine at 802-263-5272 (Highway Garage), 802-291-3219 (cell), hwy@weathersfield.org. Attachments: General Statement Minimum Specifications Minimum Specifications Proposal Sheet TOWN OF WEATHERSFIELD, VERMONT Request for Proposals for a Motor Grader 5/6/14 GENERAL STATEMENT All Motor Graders proposed must 2014 units and shall be of the latest standard model being manufactured and which has been regularly advertised. However the Town will accept and review alternate proposals which are for new, never been sold motor graders which may be of a previous model year, so long that all other specifications are met. However, these will be reviewed as alternate proposals and proposers shall provide a proposal on a 2014 as a primary proposal. In no case will a proposal be acceptable if any of the assemblies furnished are inferior to those described in their regularly published literature. Any and all parts or attachments shall conform in strength, workmanship and quality of material to what is usually provided by good engineering practice. Any proposal that does not meet the minimum specifications will not be considered. All proposers must include an exemption sheet that clearly lists any item or items not meeting the enclosed minimum specifications. Not including this exemption sheet may disqualify the proposal. All motor graders must meet all State, Federal and OSHA requirements. It is the intent of the Town of Weathersfield to purchase one articulated all-wheel drive motor grader with a minimum of 44,000 pound operating weight, 245 net horsepower. It is the intent of the Town of Weathersfield to trade in its 2008 Caterpillar 140M. (As of 5/6/14, the grader had 6,507 hours on it.) It is not the intent of these specifications to specify the particular make of unit or assemblies, although names may be used for reference. The complete grader, including all accessories and extras, including complete parts lists, service manuals and operators manuals, are to be delivered to the Weathersfield Highway Garage, Stoughton Pond Road, Perkinsville, Vermont. All proposals must include complete manufacturers specifications on the unit to be furnished. TOWN OF WEATHERSFIELD, VERMONT Request for Proposals for a Motor Grader MINIMUM SPECIFICATIONS 5/6/14 OPERATING WEIGHT:             The minimum operating weight of the unit included in these specifications, without the snow wing, shall be 44,000 pounds. ENGINE:             Minimum of 225 Net in highest gear (NOT MAX NET) variable horsepower, turbo charged, air-to-air aftercooled six cylinder diesel engine with 24-volt electric starter, cold starting aid, engine block heater, as well as a two stage dry type air cleaner. Engine must meet a minimum of all applicable Federal Governmental Tier 4i standards for smoke and emissions, as well as OHSA standards for noise. Engine to be protected with extended life anti-freeze. Unit shall have an environmentally friendly engine oil drain. TRANSMISSION:             Direct Drive, full powershift 8-speeds forward, 6-speeds reverse transmission with overspeed protection. Unit shall have an Autoshift Feature. Unit will have a minimum of 4 working gears under 7 mph. FRONT AXLE/REAR AXLE, DIFFERENTIAL AND BRAKES:             Front axle spindles shall be sealed and bearings shall be sealed and lubricated with an oil bath. Rear tandem axle and differential shall be heavy duty with inboard planetary final drive, with hydraulically operated rear differential lock. Rear tandem axle shall oscillate a minimum of 40 degrees. Unit shall have a manual and an automatic rear axle diff lock. Service brakes shall be hydraulic or air operated multiple wet disc and shall work independently of each other. Unit shall have a secondary braking system. Parking brake shall be manual or hydraulically operated multi wet disc. Minimum of 2” pitch drive chain. ELECTRICAL:             24 volt electrical system. Alternator shall be a minimum of 150 amp. and be a sealed type, Starter shall be a minimum of 1000 amps. Batteries shall be a minimum of 1400 CCA. A 25 amp., 24-12 volt converter for a 2-Way Radio shall be included in unit, along with an additional 5 amp. 24-12 volt converter with Powerport located in cab. Unit shall have a ground level battery disconnect switch. All electrical wires shall be color coded and numbered. LIGHTS:             Unit shall have a minimum of 2 front headlights and directional lights, 2 rear LED stop/tail/directional lights, 2 front work floodlights and 2 blade work lights, 2 rear work flood lights, 1 work flood light for wing. Strobe light mounted on rear of cab, with switch in cab. TIRES: Tires shall be 17.5-25 Michelin Snow Plus Radials on wide multi-piece wheels. HYDRAULIC SYSTEM/FRONT WHEEL DRIVE ARTICULATION/STEERING :             Variable closed center variable displacement piston pump load sensing hydraulic system with aggressiveness selector for front wheel drive. Minimum of 55 gallons per minute. Total of 40 degrees of articulation, with in cab indicator. Unit shall have automatic return to center feature. Steering/wheel lean shall be full power. Unit shall have secondary steering. Hydraulic Front Wheel Drive oil/system shall be separate from the Hydraulic System to prevent cross contamination. Hydraulic system shall have required flow to ensure full multi functioning of hydraulic circuits. Machine/Steering functions shall be electric over hydraulic. BLADE/MOLDBOARD/CIRCLE FRAME:             Unit shall have a circle drive slip clutch as blade lift accumulators standard equipment to protect the components from shock loading. Draw bar shall be “Y” or :V” style. Replaceable nylon wear inserts shall be installed between the drawbar and circle. The moldboard shall be a minimum of 14’ x 27” x 1”, with 8” cutting edges. Moldboard shall sideshift a minimum of 46 inches. Unit shall be able to bank left and right to an angle of 90 degrees. Circle to be a minimum of 60” in diameter and shall have inside mounted teeth. Circle must rotated 360 degrees. Controls for all blade/circle functions, including float for both ends of moldboard shall be electric over hydraulic. CONTROLS:             All machine operation, moldboard and attachment controls will be electric over hydraulic. Standard rack style controls will not be accepted. CAB: Enclosed Deluxe Isolation Mounted ROPS/FOPS Cab with highest BTU HVAC system available, unit shall have required ductwork to ensure heating/cooling system will maintain adequate foot heating/cooling, AM/FM/WB Radio, Defroster Fan, Air Suspension Seat, with 3” Seat Belt. Unit shall have dual doors. Sound Level in cab shall be a maximum of 70 dB(A). Wipers/Washers shall be installed on front, lower front (if unit has lower front windows) and rear of Cab. If unit has lower front windows, they shall open for ventilation. Unit shall have color rear view camera. Unit shall have dual outside heated rear view mirrors. OTHER EQUIPMENT:             Unit shall have a mid-mount “V” style scarifier 11 teeth. Drawbar Vandalism protection Bottom guards Electronic Equipment Link via the internet Unit shall have quick evacuation system to change the engine, transmission and hydraulic oils. Unit shall have Oil Sampling Ports for all oil cavities. Unit shall have External Toolbox. Unit shall have in unit full system diagnostic capabilities. ATTACHMENTS:             Front Harness to operate both a snow plow and dozer blade. A 12’ all Hydraulic snow wing including three function E/H auxiliary hydraulics to power the wing with in cab controls. Installation of the harness and wing shall be done by the proposer. AUXILARY HYDRAULICS:             Auxiliary hydraulics shall be installed to the front of the motor grader to power all moldboard controls, the front harness and the wing. WARRANTY:             Unit shall have as a minimum a 5 Year/5,000 Hour Full Machine, No Cost Warranty. Please provide optional costs and details for additional Full Machine, No Cost Warranties. -         End of Minimum Grader Specifications - TOWN OF WEATHERSFIELD, VERMONT Request for Proposals for a Motor Grader MINIMUM GRADER SPECIFICATIONS Proposal Sheet 5/6/14 Return this sheet with each Proposal ITEM                          Specification                                       Your Unit Operating Weight         44,000 Pounds                                                                                     Net Horsepower          245 Net                                                                                              Transmission                 8 Speeds Forward,                                                                                                                  6 Speeds Reverse,                                                                                                                    Auto Shift                                                                                                                                4 Gears under 7 mph                                                                                                               Overspeed Protection                                                                          Front Axle                    Oil Bathed Bearings                                                                                                                 Multi Position Drive Assist                                                                   Rear Axle                     Manual Locking Tandem                                                                                                         Auto Locking Tandem                                                                                                 2.0” Drive Pitch                                                                                                                        40 Degree Osc.                                                                                                                        Left/Right Indep. Brake Systems                                                                                              Secondary Braking                                                                               Electrical System          24V, 150 Amp. Alt                                                                                                                 1400CCA Batts.                                                                                                                     1000 Amp. Starter                                                                                                                  Color Coded/Numbered Wires                                                Tires                             17.5-25 Michelin Snow Plus                                                                 Hydraulic Pump            Closed Center, 55 GPM                                                                       Articulation                   40 Degrees                                                                                           Steering                        Secondary Steering                                                                               Guards                         Powertrain Bottom                                                                               Moldboard                   14’ x 27” x 1”                                                                                                                         Circle Drive Slip Clutch                                                                                                           Blade Lift Accumulators                                                                                                            60” Circle, internal gears                                                                                                          46” Sideshift                                                                                       Cab                              Deluxe                                                                                                                                     HVAC                                                                                                                                    Air Seat                                                                                                                                    3” Belt                                                                                                                                     Heated Outside Mirrors                                                                                                           Color Rear View Camera                                                                                                        Mach./Steering Electric over Hyd.                                                                                            Moldboard Electric over Hyd.                                                  Noise Level                  70 Decibels                                                                                         Attachments                 11 Tooth Mid Mount Scarifier                                                                                     Front Harness                                                                                                                          12’ Snow Wing                                                                                   Other                           Oil Excavation System                                                                                                 Internet Machine Link System                                                   Warranty                      5 Yr/5,000 Hr. No Cost