Friday, March 21, 2014

Select Board's 03/26/2014 Special Meeting Agenda

Weathersfield Select Board
Martin Memorial Hall
5259 Route 5
Wednesday, March 26th, 2014
Special Meeting
7:00 PM

1.         Call to Order
2.         Comments from Select Board and Citizens on topics not on agenda
3.         Review Minutes from previous meeting(s)
4.         Meet with Town Treasurer and Accountant
  1. Structure of Town’s various bank accounts
  2. Insuring that Reserve Funds are not inadvertently used for operational expenses
  3. Cash flow and the need to borrow in anticipation of funds
  4. Best practices in division of tasks within Town’s financial management system
  5. Policy on Use of Rainy Day Reserve Fund
  6. Monthly financial reporting to Select Board
5.         Add to, and Prioritize, List of 2014 Select Board goals
6.         Appointments
      A.  Ancient Roads Committee
      B.   Budget Committee (Five Openings)
                  -     Jeff Slade
                  -     Alan Hudson
                  -     Mike Todd
                  -     George Lamb
                  -     Gregg Adamovich
      C.  Connecticut River Development Corporation
      D.  Connecticut River Joint Commission
      E.   CRJC Mt Ascutney Subcommittee
      F.   Conservation Commission (One four year term open)
      G.  Emergency Management Coordinator
      H.  Energy Coordinator
                  -     Julia Lloyd-Wright
      I.    Fence Viewer (Two Openings)
                  J.    Martin Memorial Hall Trustees (One Opening)
                              -     Janet Bristol
                  K.  Parks and Recreation Commission (Three Openings)
                              -     Julia Lloyd-Wright
      L.   River Connection Regional Partnership Representative
      M.  Southeastern Vermont Community Action, Inc. Representative
      N.  Southern Windsor County Regional Planning Commissioner
      O.  Southern Windsor County Transportation Advisory Committee
                  -     Jeff Slade
      P.   Southern Windsor/Windham Counties Solid Waste Management District
                  -     Jeff Slade
      Q.  Veterans’ Memorial Committee
                  R.   Weathersfield Planning Commission (One Opening)
                              -     Gilbert Whittemore
      S. Weathersfield Zoning Board of Adjustment (Four Openings / Three members, one alternate)
      T.   Weigher of Coal
7.         Future Meeting Agenda Items
  1. Monday, 04/07/2014 Regular Meeting
    1. Update from Dubois & King on Maple Street Reconstruction Project
    2. Discuss concept of applying for a COPS Grant
    3. Accept proposal to continue contract with Auditors?
    4. HazMat Billing
    5. Adopt 2014 Basic Emergency Operations Plan
    6. Appointment Land Use Administrator as nominated by Planning Commission
    7. Update from Town Manager on sale of 3 “surplus properties”
    8. Award contract for Engineering Services
      1. 0.85 mile Baltimore Road Culvert Project
      2. Thrasher Road Culvert #3 Project
      3. Discuss “Newspaper of Record” Comparisons/Options
      4. Review Select Board Summer Meeting Schedule
      5. Review year-to-date financial reports
            B. Monday, 04/21/2014 Regular Meeting
  1. PACE
  2. Decide whether to apply for a COPS Grant
  3. Discuss how to proceed with Perkinsville School Reuse Project
  4. Authorize applying for a VTrans Class 2 Highway Paving Grant for Airport Road
  5. Authorize applying for a VTrans Town Highway Structures Grant for the 0.85 mile Baltimore Road Culvert
7.         Executive Sessions:       Personnel
                                                Civil Action (salt in well near Highway Garage)
8.         Adjourn

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